In Spain, a large benefits consulting firm wished to enhance their services to their portfolio of clients- HR managers considering which benefits and insurance plans they should buy from them. In a competitive environment, they realized that they had to help with administering and integrating benefits for their clients- and that their own benefits portal was outdated. They began shopping around for a flexible, more modern, and scalable benefits portal. And that’s where Benify came in. We helped them better service 100 customers and designed customer solutions such as customized reporting tools and tax simulations to meet market requirements. With the Benify portal, they began selling their benefits and insurance plans with a powerful administrative and communications tool that not only organizes their offerings but increases employee take-up and engagement. And now, they are scaling up with Benify to gain a competitive edge in Portugal.
Our smart portal isn’t just a way to deliver your insurances and benefits to your clients in a more impactful and meaningful way. It is an avenue to promote what you and your clients do best. In Sweden, for example, financial institutions leverage our solution to broadcast their services, and we serve as a new channel for them to reach employees and potential customers. Benify help create simulations so employees can understand the effect of a pretax salary allocation on their current paychecks and their future retirement funds. We make these tools available on our portal throughout the country, letting all portal users know about the offering that we created together. With Benify, our partners not only get help creating publicity for these new services, but it is a valuable communication channel allowing them access to thousands of employees’ eyes and ears. We can do the same for you and your clients!
We’ve helped many companies be better employers. With our flexible solution they have better communicated the company’s culture, educated their employees about their products and services, and inspired their employees to both participate and be actively engaged. Benify can help your clients with everything from onboarding to transportation and product education- and even exit interviews.
We work with some of the biggest and best service providers in Europe- and internationally. We integrate their services into our smart portal for companies and their employees to use- and these service providers offer our smart portal when they speak to their clients. It makes their services even richer. It’s a bundled offering that brings greater value to their clients while even differentiating their own services. Below are some of the companies we are proud to call partners. They excel at managing payroll, offering insurances and voluntary benefits, and creating human capital management systems- and their solutions are made even better through Benify.
• Some of the payroll systems providers we have connected our clients to include: ADP, SAP, HRM, and Oracle.
• Insurance providers we have “plugged into” our system include: Mercer, Skandia, Bliwa, GE Capital, and SPP.
• Benefit providers we have connected with include: SATS, Fox Security, Sodexo, SOS Redcross, Edenred, and Leaseplan.
• We have also incorporated employee discounts into our smart portal from the following providers: Hertz, HP, Apple, Best Western, and more!
PeopleFluent is the leading total workforce HCM technology company, redefining Talent Management with an innovative Talent Engagement Cloud that is built around people and not HR processes. By deeply integrating pervasive video, strategic analytics and collaborative social technologies into its complete suite of Talent Management applications, PeopleFluent redefines employee engagement to address productivity loss and diminished financial results due to an increasingly disengaged workforce. With PeopleFluent, companies can change at the speed of business without costly IT interventions through intuitive, highly configurable software that is built upon the right data.
Like everything we do, in partnerships, we aim to #ExceedExpectations and we #ShowLove, too. You will of course have access to sales tools that explain the Benify employee portal and will have a dedicated channel manager to coach you and support your efforts. In the past, our manager has acted as sounding board, designer, coach, teacher, and guru- accompanying partner teams on sales meetings, holding workshops and trainings, and even consulting on co-branding and marketing campaigns. Our goal is to make you smarter and more competitive. So we listen and add features, too. With the Benify portal, you will offer the smartest, most flexible, all-in-one tool for managing benefits, strengthening employer branding, and driving employee engagement.
”We believe that sharing experiences makes everyone smarter. We are happy to be in a position where we can connect our partners with each other and help them share best practices across markets. One of our partners had a networking and educational event planned. They wished to use the opportunity to illustrate how they could use the Benify smart portal to add value in their benefits discussions with their clients. We didn’t just write a case summary for them to use, but contacted one of our clients in a different market, who then agreed to join us as speaker at the event. It became an in-person information exchange and inspirational discussion. A true win-win!”
– Linnéa Liljestrand, Head of Channels and Partnerships
You meet with your clients often and understand their needs. With Benify by your side you can deliver a solution that increases the visibility of their employee benefits, reduces their HR administration, and adds easy reporting functionality. And with Benify by your side, we can identify ways that your client can improve their communications and outreach to their employees – and we can help find benefits and rewards that fit their workforce.
Having all the insurances and benefits accessible centrally— with one password— is worth taking the Benify leap. But how about having this same information hub also delivering targeted messages, reminders, announcements, and of course- allowing for paycheck monitoring and tax deduction simulations? Sounds too good to be true, right? NOPE. We do that with our smart portal to make it Great at Work for employees. Employers enjoy our smart portal anytime, anywhere, too with less administration and more automation because we want it to be Great at Work for them, too.
How do employees know how much you care? How can they associate your company name and logo with positive values? They know their salary, but research shows that 70% do not know the value of their benefits and that many do not even understand how to use their benefits. Important financial safeguards like retirement planning an d life insurance and vital work-life balance programs for improved health and wellness become ignored or under-utilized. With Benify’s smart portal, you can offer a total compensation snapshot that shows the value of your offerings. It’s an attractive visual for current and potential employees- so they know how HR has carefully and painstakingly created a benefits package specifically to make it Great at Work.
“During the Benefits Analysis, we learned that Human Resources was struggling with really reaching employees. HRs dominant means of communicating to them was through: introduction folders, emails, intranet, and word of mouth. The money the company spent on benefits never achieved the desired level of appreciation.
With Benify’s smart portal enabling targeted messaging and individual information, we found that the employees increased their appreciation of their benefits- and came to understand the value of those benefits as being part of a total compensation package- by over 50%.“
Mathias Andreasson, Head of Consultants at Benify
How do you make your employees not only listen but participate, too? After all, engagement is an emotional bond that inspires employees to do their best and go above-and-beyond. Sure, you can offer free coffee and donuts on Fridays. Everyone loves free breakfast. But will this make employees active on Mondays, Tuesdays, Wednesdays, and Thursdays? How about a go-to interface where you capture employees’ attention and motivate them to log on in order to know about the free Friday breakfast (and that the deadline for selecting benefits coverage is coming up). And how about surveying them, asking for their feedback, encouraging them to refer friends for open positions, announcing internal club meetings, communicating brown bag lunches, and offering internal mentorship opportunities? You can do all this – and more—with Benify’s smart portal.
You can offer the Benify portal as your own- fully branded so that we become a white-label solution working hard behind the scenes to make you smarter and more attractive. OR, you can offer the Benify portal customized to match your client’s brand- with their logos, their brand colors, their typeface. So that the Benify portal becomes an extension of their company and they look smarter, hipper, and more modern. You decide.
As a Benify partner, you can respond to your clients’ needs to communicate across languages, appear more culturally sensitive, or to be in step with globalization. Your clients can present their Benify portals to their employees in the language that they understand. This means each employee can select the language they prefer. The Benify smart portal can be presented in Spanish, French, English, Dutch, German, Portuguese, the Scandinavian languages– and any other language, actually.
Companies with multicultural workforces as well as companies with offices across different countries can appreciate the language flexibility of the Benify portal. How many languages are spoken at your client’s workplaces?
During the implementation phase: Smooth process: A project leader drives the installation of the Benify portal and ensures that all integration processes are set up between your client, insurance and benefit suppliers, and Benify. That means we plug in all benefits and insurance plans in the portal- those you provide and those your client may already have. We handle the secure exchange of employee data files and ensure a stress-free, systematic, and successful project from start to finish. Our aim is to make it clear to the end user- the employee- what each benefit means and to ensure that administration of each benefit runs smoothly.
Training and continual feedback: Your client designates a portal administrator- typically someone in HR- and Benify trains him or her on how to maximize the new benefit administration and communication tool. We collect feedback at each stage – which drives our product development and improvements. In fact, we take each opportunity to listen to you and your clients and suggest new ways to use the portal- sometimes in ways not previously imagined!
“It is my job to make sure that the implementation process is smooth, organized, and hassle-free for each HR department that installs our smart portal. We want it to be Great at Work for them, too!”
Ellen Hagberg, Head of Implementation at Benify
You client gains access to reporting tools that can not only segment the employee base, but extract key information necessary for various types of compliance. Statistics and visualization of trends is of course available- as well as survey tools, onboarding automation, email triggers, and so on. Plus, your client gets a dedicated customer service expert whose job it is to monitor the client’s interests and ensure the portal remains dynamic and attractive. If the client wishes to develop changes, we will assign a project leader to accomplish this, too.
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Statement of purpose
Benify values and takes pride in processing personal data with a high level of security. In this policy Benify demonstrates how we process personal data.
Personal data definition
The legal definition of personal data is; information from which the individual concerned can be identified, either directly or through use of the data in conjunction with other information that is in, or is likely to come into, the possession of the data controller.
Sensitive personal data includes e.g. data subject´s racial or ethnic origin, trade union membership, physical or mental health condition or sexual life and religious beliefs.
How we process personal data
Benify Group’s products are, in short, a total compensation tool through which Benify manages employee remuneration (foremost benefits) and digital advice on pension.
When processing personal data Benify assists the client to fulfill their obligations, e.g. that they in some way ensure that all employees actually get their compensation and to fulfill other obligations in their employment agreements.
Benify Group is Data processer, since we process personal data about the end-user from Data controller (our clients). When processing personal data legislation imposes certain requirements of how this is to be done, in orders to secure individuals right to privacy and safe routines in the processing. The product that Benify provides incurs a lot of contact with personal data. Benify only processes personal data within the EEA.
To be able to process personal data on the behalf of a Data controller Benify signs a Personal Data Agreement (PDA) and state that Benify shall comply with instructions from the Data controller and with the personal data regulation in each country. Benify’s subcontractor (Lifeplan) also have to sign a PDA with Benify ensuring that they agree to follow the Data controller´s instructions and security requirements set by applicable personal data legislation in force at each time
When personal data that Benify Group process and stores no longer for fills a purpose. Benify Group erase the personal data without any delay according to an internal erasing policy.
Benify Group ensures that appropriate security measures are taken to protect personal data at all times. Security mechanisms including e.g. encryption of data, firewalls, secure logging and access controls are in place to protect personal data.
The end-user’s rights
The end-user has the right to once a year, free of charge through the data controller, request written information about the personal data Benify Group holds or processes for him or her.
How cookies can be avoided
Users can always delete cookies from the hard drive in the computer used to login to Benify´s portal. Most modern browsers also support so-called ” Private mode “, which means that the end-user’s cookies are deleted every time they close their browser.
When visiting Benify´s portal Benify will automatically register end-users IP-addresses. The information will be used to calculate the number of visitors and the frequency.
The applicable personal data legislation requires that a Data subject (the end-user) must consent in order for anyone to process their personal data. However, there are some exemptions. Due to these exemptions, no consent is needed. The end-user will get informed about their personal data being processed by Benify when registered.
This policy will be continually monitored and will be subject to an annual review.